Monthly Archives: August 2009

26 August 2009

To Search or Not to Search

By Rick Ladd

About a week and half ago, while searching for I have no idea what, someone where I work came across a document or two that contained sensitive personal information. They should not have found this information, yet there it was. They were using a tool we have called Goldfire Researcher, a very powerful semantic search engine developed and sold by Invention Machine. The discovery precipitated an order from our IP Attorney to immediately remove access to all the databases generated from our huge share drive. This occurred almost on the same day I had another of Invention Machine’s products, Goldfire Innovator, installed on my machine and a couple of days before I was to receive training on its use. Needless to say, the training became exceedingly difficult as there was nothing to use for research; at least nothing internally.

Today we are to meet with two of our lawyers and decide how to proceed. I don’t believe anyone thinks it is in the best interests of the company to not be able to search our own data for useful information in either performing our daily work, or in our innovation initiatives. I understand the position of the lawyers. Being one myself (though that is not my position where I work), I appreciate the need to protect the privacy of our employees and the information that was found should not have been where it was. We need to put a process in place that allows access, yet protects all kinds of sensitive information. It will be interesting to see just what we come up with.

I should point out this is not a shortcoming of the tool(s) that Invention Machine provides. Rather it is, in some ways, a fortunate side-effect of the power of the tool(s) that we have surfaced areas where others have not been adhering to the procedures we already have in place for protecting this kind of information. I am hopeful we will find a way out of this quandary soon and will be better organized with respect to all our data as a result.

Rick

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23 August 2009

A Few Wordz on Spelng, Grammar, and Punctuation.

By Rick Ladd

In the course of an interesting conversation precipitated by a Tweet from one of the folks I follow on Twitter (is that from the Department of Redundancy Department?), I was asked to share a blog I posted on a site within the firewall where I work. Since the subject of that blog has absolutely nothing to do specifically with the business I’m in, I have no problem doing that. Please understand, though, I was writing in response to an issue I had heard raised numerous times at work and I was specifically trying to address that issue.

Nevertheless, the issue probably exists to some extent outside our particular firewall. In fact, since the blog post that precipitated the conversation I’m referring to was making a point far more generally applicable than the subject of my blog, I feel compelled to point it out as well. It’s from ProNagger.com – Converting Procrastination Into Action, and the specific post is located here. What follows now is my post from work, the title of which is identical to that of this post:

I have heard that some people are a bit reluctant to use AskMe because they know whatever they write will “live on” for a long period of time and they don’t want to take a chance of looking foolish for years to come. I can understand that, especially when it comes to taking a position with respect to a technical issue that may not have a crystal clear answer. I can also understand the reluctance when it comes to spelling, grammar, etc.

So let me point something out that I’ve learned over the last couple of years. First of all, while spelling, grammar, and punctuation are all very important (and few people are quite the stickler I am for their correctness), when it comes to communicating and sharing ideas, I think they’re a bit overrated. This has been driven home to me especially when using Windows Messenger, which I do quite a bit. I have finally reached the point where I don’t bother using capital letters and I only use punctuation when absolutely necessary to be clear.

I also use Twitter, which only allows for the use of 140 characters in any act of publishing. So, sometimes I take a lot of liberties with spelling in order to pack as much meaning into a short communication. So, the point I’m making here is . . . I hope you won’t let the possibility you will post questions, answers, etc. on AskMe with mistakes in them stop you from contributing. It really isn’t that big a deal – especially when balanced against the substantial need to increase our ability to share our knowledge and learn from each other.

This post generated quite a few comments, most expressing relief to have this pointed out to them. One of them, from a colleague I know well who blogs a fair amount internally, merely pointed out his discovery that the original author of the post can edit it, but those who comment could not. I felt compelled to respond and here is what I said:

I have learned the same thing. However, I specifically refrained from correcting this blog because of the message I wanted to convey. I think we’re all pretty much in agreement that spelling, grammar, and punctuation are extremely important in demonstrating the veracity of a document intended to convey important factual information and, perhaps, some other types of communication that require excellent form. I think we all agree as well there are certain forms of communication that needn’t be quite as “clean” as others; IM and blogs come immediately to mind. I have read a lot of blogs by a lot of very well-read and highly respected people. I notice errors popping up all the time. I think most people forgive those errors, not because they don’t matter at all, but because they don’t really detract from the message and the rapid dissemination of ideas is seen as more valuable than careful editing. Besides, blogs generally don’t go through edit cycles and, if you read the newspaper you know editing is no guarantee of good writing either.

I have a confession to make. Though I changed nothing in the blog as it appears at work, I did make a couple of changes here where I discovered errors in my original post. Please forgive me. As I’ve confessed elsewhere, I have a tendency to be a member of the Grammar and Spelling Police . . . I have to follow my bliss!

Rick

I have learned the same thing. However, I specifically refrained from correcting this blog because of the message I wanted to convey. I think we’re all pretty much in agreement that spelling, grammar, and punctuation are extremely important in demonstrating the veracity of a document intended to convey important factual information and, perhaps, some other types of communication that require excellent form. I think we all agree as well there are certain forms of communication that needn’t be quite as “clean” as others; IM and blogs come immediately to mind. I have read a lot of blogs by a lot of very well-read and highly respected people. I notice errors popping up all the time. I think most people forgive those errors, not because they don’t matter at all, but because they don’t really detract from the message and the rapid dissemination of ideas is seen as more valuable than careful editing. Besides, blogs generally don’t go through edit cycles and, if you read the newspaper you know editing is no guarantee of good writing either.

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7 August 2009

Social Computing Isn’t Just for Old Folk!

By Rick Ladd

I don’t suppose there are all that many people my age who get so much satisfaction out of all the social computing services and tools available on the Internet nowadays. If they do, I suspect they’re mostly on Facebook, as I am. There’s so much more available, though, and I’m trying to make the most of them. Sometimes it seems a bit overwhelming to try and keep up while also learning how these services can benefit my company (or any company – you never know) as well.

This evening was a great example of why I’m so enamored of them. The weather for the last couple of days has been quite temperate for southern California; far cooler than the previous week, when the temperatures were getting into triple digits. That was great for using the pool, but now I favor just sitting outside and enjoying the cool breeze that picks up at the end of the day.

While I’m sitting on the patio, enjoying at tall Scotch & water, I’m also using my Blackberry to communicate with people all over the country; sometimes all over the world. I have – on my BB – both Twitterberry and Facebook mobile, as well as my Gmail account. So I’m reading an email  from a friend in Florida, carrying on two Twitter conversations with friends in Texas and New York, taking and uploading a cute picture of my oldest (8 y/o) daughter, and reading a response from a friend in Arizona.

The connections available through the Internet are absolutely astounding and it pisses me off to think all this is coming in the late autumn of my life. Nevertheless, I plan on squeezing every last bit of connectivity, education, joy, and solace I can get out it before I move on. This in one awfully contented evening.

PS – As I sit here typing on my laptop, my daughter (who cannot yet type) is sitting next to me with a disconnected keyboard, mimicking my actions, Ooh! Sweet!

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6 August 2009

The Sky is Falling

By Rick Ladd

For the record, I am neither religious nor superstitious. However, enough things have gone wrong today to make me wonder if I shouldn’t at least be knocking on wood my house is still standing and (obviously) my fingers are still working.

The first thing to go on the fritz was our only service/tool I would consider a social tool where I work. We’ve had our IT folks and support from the vendor look at everything and each one of them, so far (time to put the hammer down), is looking at the machine logs and – seeing nothing untoward – shifting responsibility. The problem, however, remains and needs to be dealt with immediately, if not sooner.

So . . . then Twitter suffers a denial of service attack and is either down or clunky for hours on end. I was going through double withdrawal and it was beginning to make me twitch a little bit. Something had to be done.

Well, not much I can do about Twitter but, as the project manager for our internal social tool, I could raise a ruckus and get people doing something – collectively – to help fix this problem. So we get the vendor rep on the phone and he is always helpful and knowledgeable and we work with him frequently to resolve minor issues and discuss feature upgrades, etc.

The conversation starts out just fine but suddenly his phone starts distorting and cutting out. He tries using his cell phone and, after a couple of minutes, it drops from the call. He calls back and, again after a few minutes, it starts distorting again. As of now, we’ve been on and off the phone for over an hour, the problem still exists internally, Twitter stills seem famischt, but at least the phones kinda worked.

I’m wondering, the Perseid meteor shower is only six days away. Maybe Comet Swift-Tuttle is returning to slam us and we’ve just missed it. Maybe its the end-of-days, maybe the Mayan calendar is right or Nostrildamus hit it “on the nose”. Stay tuned.

6 Comments   |  tags: , , , , , , , , , | posted in Business

5 August 2009

Blogging While Employed & Finding Value

By Rick Ladd

I’m finding it difficult at times to keep my mind on work, mostly because I want to follow the threads of the tweets those I follow on Twitter are providing – and it’s time consuming to do so. There is so much good information out there about how social computing can transform an organization – or even an individual (see Nancy White’s wonderful article here) – and I want to study it all.

I’m not exactly a newbie to this stuff, as I’ve been tweeting for around a year now, I’ve had a blog for seven or eight years, and I’ve been a member of Facebook for quite some time as well. However, the exigencies of my work and family life have kept me from participating as fully as I would like to. This is especially true of my work life. I want to write about it but worry I should not do so, as it might be perceived as disloyal or, heaven forbid, tantamount to sharing information they do not want to make public. I know all about the first amendment, but I like my job – despite the company’s hierarchical, command-and-control past and (mostly) present.

Thankfully, there is change in the wind as more and more people are discovering just how useful social computing can be and how important it is to the future of our company – especially as the market for our services is changing and the need to move from strictly government contracting to far more commercial endeavors increases. Our reluctance to change, I’ve discovered, is not limited to my industry (see this post) – which I find heartening, if somewhat disquieting.

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